Introduction:
This guideline document is designed to provide a comprehensive overview of the Freedom of Information (FOI) processes in alignment with the regulations set forth by the National Data Management Office (NDMO). It aims to establish a clear framework for the submission, processing, and management of FOI requests within the Ministry of Health and the public, ensuring that all practices are consistent with national standards for transparency, accessibility, and data protection.
The document outlines the procedures to be followed by both requesters seeking access to information and the entities responsible for providing that information. It serves as a vital tool to promote an understanding of the rights and obligations under the FOI regulations, facilitating a culture of openness and accountability within the public sector.
By adhering to the guidelines and principles detailed herein, entities can effectively navigate the complexities of FOI requests, ensuring that the public's right to information is honored while maintaining compliance with NDMO-SADAIA regulations. This initiative not only supports the national agenda for digital transformation but also reinforces the commitment to fostering an informed society through the proactive and responsible disclosure of information.
Purpose:
The primary purpose of this guideline document is to delineate a comprehensive and standardized framework for managing Freedom of Information (FOI) requests within public entities, in strict alignment with the National Data Management Office (NDMO) and the Saudi Data and Artificial Intelligence Authority (SDAIA) regulations. This framework is intended to streamline the FOI process, ensuring that the public's right to access information is facilitated in a transparent, efficient, and accountable manner, thereby contributing to the Kingdom's vision of fostering an informed society and advancing digital transformation.
Freedom of Information Guidelines:
- Individuals seeking to submit an FOI request should first identify the specific information or documents required. Requesters are encouraged to utilize the provided FOI request form template, ensuring all sections are completed accurately and concisely to specify the nature of the information being sought. Prior to submission, requesters should verify that the information is not already publicly available through the entity's proactive disclosure channels ( Open Data Platform or Statistical Yearbook).
- FOI requests can be submitted via the Data Office email or via Health Data Portal.
- Upon submission of an FOI request via email , the requester will receive confirmation of receipt. An acknowledgment will be sent once all requirements are met.
- Requesters should expect an approval or rejection within the mandated timeframe, typically 7 days from the acknowledgment date.
- Once a response is received, requesters should review the provided information for completeness and relevance to the original query. If the response includes redacted or withheld information, the public entity must supply a clear justification, referencing specific exemptions as outlined in the FOI legislation.
- Requesters are encouraged to contact the entity directly for any clarifications or if further information is needed.